Hygiene Passport – Frequently Asked Questions
What is a Hygiene Passport needed for?
According to the National Food Act, an employee must have hygiene passport if his or her work tasks include handling unpackaged or perishable food products. Hygiene Passport is needed, for example, when working in coffee shops, restaurants, industrial kitchens, kiosks, fast food establishments, grocery stores, day care centres or factories that manufacture food products.
The Finnish Food Official Authority has a table of the situations when the Hygiene Passport is needed.
One must acquire a Hygiene Passport no later than within three months of starting a food related job. Any previous food industry work that requires a Hygiene Passport is also considered to be part of this three-month period.
When and Where can I Take the Hygiene Passport Test?
Hygienepassport.fi organizes weekly Hygiene Passport Tests all over Finland in Finnish, Swedish and English. Tests translated to other languages like Chinese, Thai, Arabic, Russian, Estonian and Spanish are also arranged. Tests are arranged if there are at least five participants willing to join the test. It is also possible to arrange private tests and courses for groups at the agreed location in Finland. Ask for an offer!
How can I sign up for a Hygiene Passport Test?
Tests that are arranged by Hygienepassport.fi can be found on our website Hygienepassport.fi, where you can also sign up for our tests. At the moment, the system operates in Finnish and in English.
How Much Does the Hygiene Passport Test Costs, and What Methods of Payment are Accepted?
Hygiene Passport Test prices vary between different test types and payment methods. The tests open for everyone cost 40 – 120 €. Prices are shown next to each listed test when you click ''Register''.
The test can be paid via online bank or right before the test in cash (if the cash option is available). Invoicing for companies is available by an email request.
The receipt of the online payment and the cash payment will be sent to your email after the payment is completed.
What is the Hygiene Passport Test Like?
The test is comprised of 40 true or false questions. To get a Hygiene Passport, one must answer a minimum of 34 questions correctly. The minimum time to do the test is 20 minutes. There is no maximum time limit to conduct the test (except normal tests*).
*Normal tests are in Finnish/Swedish/English language. The time limit for the test is 45 minutes. Special arrangement tests are all the other tests that are somehow different from normal test (for example, by language).
How can I Prepare Myself for the Hygiene Passport Test?
We recommend you to go profoundly through all seven subfields of food hygiene before the test (see the list below). In case food industry is new to you, it is highly recommended to familiarize yourself to the vocabulary and terminology in advance as well. Hygienepassport.fi sells useful written material in Finnish, Swedish, English, Arabic, Thai, Spanish, Chinese, Turkish, Russian and Estonian languages. You can purchase material from the Hygienepassport.fi online store. You can also practice for the test in Finnish/English on Trainify.fi.
Food hygiene subfields:
2. Food Poisonings
3. Hygienic Work Practices
4. Personal Hygiene
6. Own-check Practices at Food Premises
7. Finnish Food Legislation and Authorities
Do I have to Participate in a Course in order to get the Hygiene Passport?
It is not compulsory, but it is highly recommended to participate to the course in order to enable the success of the test. The upcoming courses and registration can be found on Hygienepassport.fi Training section.
You can also practice independently for the test via Trainify.fi.
Can I have a Temporary Hygiene Passport Right after the Hygiene Passport Test?
Yes. If you pass the test, you will receive the temporary certificate to your email by request. It is valid till you receive the actual Hygiene Passport by post. The temporary Hygiene Passport can be shown to your employer before receiving the official Hygiene Passport.
Do I Need ID in the Hygiene Passport Test?
The Hygiene Passport Test participants must prove their identity with an official, valid ID with a picture to the test instructor.
- An identification with a picture approved by an authority (Police) including an official identification card, passport and a Finnish driver's license (a moped license is also acceptable)
- An alien's passport and a refugee travel document
- A stamped document, given by the police or Finnish Border Guard, which proves your passport is in the possession of an official. The document must include a copy of the passport.
- Accepted by immigration office refugee, asylum seeker or other immigrant residence permit and resident card.
- A refugee centres client card, including a picture and refugee's ID number
Not valid proof of identity:
- An expired driver's license, passport or ID card
- A foreign driver's license
- A Finnish Kela card with no picture
- A Finnish military passport
- Photocopies of ID cards, passports or other documents
- Any form of identification in which it is easy to change the photo or does not have a name or a social security number.
Can I Take the Hygiene Passport Test without ID?
According to the regulations of Finnish Food Authority, the test instructor has to check the identification of the participant when the test paper is returned to the instructor. Identification can be proved only with an official valid identification card. Participant's parents cannot do the identification in participants favor.
If the Hygiene Passport Test is arranged as a part of one's education (comprehensive school, upper secondary school, occupational school) and the participant does not have the identification card, the participant's teacher can identify him. This practice cannot be applied in open Hygiene Passport Tests.
Can the Questions of the Test be Interpreted for Someone who does not Understand the Test Language?
Using an interpreter in a Hygiene Passport Test is possible if the participant can't take the normal Hygiene Passport Test and can't do the translated test in writing. There has to be very strong arguments why the interpreter is needed. If the Hygiene Passport Test is arranged with the interpreter, the instructor will first order a written translation for the test and then arrange an independent interpreter to the test. The tester will confirm there are no links (family, friendship, work) between the interpreter and the testee. The interpreter only reads the claims and cannot help the testee in any way during the test.
In an interpreted test the test fee has to cover the normal arrangement costs, written translation and the interpreters cost.
Is it Possible to get More Time to do the Hygiene Passport Test?
Yes, but only in special arrangement tests which have to be booked in advance.
Are Dictionaries Allowed During the Hygiene Passport Test?
Yes, but only in special arrangement tests which have to be booked in advance. The use of dictionary has to be agreed in advance. The dictionary must be handed to the instructor before the test.
Is it Possible to go Through the Hygiene Passport Test Answers?
All the questions are under the property of Finnish Food Authority (EL 28 a §) and copying, storage (including electronic), disclosure and distribution of the test material is prohibited due to risk of copying. In other words, it is not possible to send the original or copied version of one's Hygiene Passport Test sheet.
It is possible to go through your answers with your instructor. You can do this right after the Hygiene Passport Test has ended or you can have an arranged meeting with the instructor.
The customer service of Hygienepassport.fi can arrange the meeting for you and your instructor, just send an email to firstname.lastname@example.org
How Long does it Take to Receive the Hygiene Passport?
After you have passed the test, delivery of the Hygiene Passport takes approximately 3–5 weeks.
How Long is my Hygiene Passport Valid?
Hygiene passport is valid for now with the current Finnish legislation unless the Hygiene Passport is lost.
I have lost my Hygiene Passport; what do I do?
Contact the place and the test instructor where you did your Hygiene Passport Test. If both parts of the Hygiene Passport (the card and the certificate) are lost or if 3–5* or more years have passed since you got your Hygiene Passport, you'll need to take the test again.
If you have another part of your Hygiene Passport (the card or the certificate), you can check your test instructors name and instructor ID from the document. The contact informations are available on Finnish Food Safety Authority's list of test instructors. If your instructor can't be found from the list, you can ask the instructor's contact information from Finnish Food Authority by sending email to email@example.com. If Finnish Food Authority confirms that your instructor doesn't arrange the tests anymore, any other instructor can order a new Hygiene Passport for you.
Customers of Hygienepassport.fi can make the new order through Hygienepassport.fi online store. The new Hygiene Passport costs 44 €. Please contact Hygienepassport.fi Customer Service before the order to make sure the instructor has your original test sheet in the archives and the order is possible to make.
*The test paper archiving time has changed from 3 years to 5 years on 1.1.2020.
What can I do if my Name is not Correctly Spelled on the Hygiene Passport?
Please contact to Hygienepassport.fi Customer Service so the instructor can check your test sheet and order you a new Hygiene Passport. If your name has changed, please send the official documents regarding the name change to Hygienepassport.fi Customer Service and make an order of the new Hygiene Passport on Hygienepassport.fi online store.
Is it Possible to have the Hygiene Passport Based on Previous Education?
The Finnish food legislation has changed on 1.1.2020 and after that everyone has to take the hygiene passport test in order to get a hygiene passport. Hygienepassport.fi will no longer accept new hygiene passport orders based on previous education.
Is Another Country's Hygiene Passport Valid in Finland?
No. The Finnish Hygiene Passport is about Finnish food legislation.
Is Finland's Hygiene Passport Valid in Other Countries?
Please check the validity from the other countries authorities. Please note that Finland's Hygiene Passport is about Finland's food legislation.
What do Hygiene Passport and Hygiene Passport Certificate look like?
Didn't find an answer to your question? Contact us!
Hygienepassport.fi Customer Service
Tel. +358 (0)400 809 009 (Mon-Fri 10–13)
Our customer service operates in Finnish and in English.
Hygienepassport.fi / Osaamistehdas Oy
Iso Roobertinkatu 20–22 A, 00120 Helsinki